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ABSTRACT SUBMISSION

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PROGRAM AT A GLANCE

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ABSTRACT SUBMISSION RULES & GUIDELINES

 

 

  • All abstracts for the conference must be submitted using the online abstract submission

system from January 1, 2019 to March 31, 2019. Submission by fax, e-mail or courier will not be
accepted.

  • While delegates may indicate their preference for oral or poster presentation, the final

decision is taken by the scientific programme committee.

  • AFFAS is not responsible for errors in the abstract submission. Read your text to ensure

accuracy with no spelling, grammatical or scientific errors. No corrections will be
accepted after the abstract submission deadline.

 

COMMITMENT:

  • Submission of an abstract constitutes a formal commitment by the presenting author to

attend the conference and present the abstract (if accepted) orally or as a poster in the
session and at the time assigned by the scientific programme committee.

  • Expenses associated with the preparation, submission and presentation of an abstract

are the responsibility of the presenting authors.

 

ORGANISATION AND CONTENT: PLEASE READ THIS INFORMATION CAREFULLY
A) Regulations

  • For standardisation, the total length of the abstract must not exceed 2000 characters

(approx. 350 words) (excluding title, authors and affiliations). If you are including a table
or a figure, this limit is lower.

  • The body of the abstract will be structured as follows with the following subtitles:

• Objectives
• Material and Methods
• Results
• Conclusions
• References (if applicable)
• Acknowledgments (if applicable)
• Disclosures (if applicable)

  • Figures may be included with the following criteria:

• Minimum image resolution: 300 dpi
• Maximum image width: 8 cm
• Allowed file types: .gif, .jpg

  • Commercial names of drugs or implants are not allowed.

B) Guidelines

  • Please be advised that the insertion of images may significantly reduce the number of

remaining characters, because these will be included in the character and line count. It is
highly recommended to use only one image file to allow for enough abstract text.

  • The abstract Title should clearly define the content of the paper.
  • It is preferable that the Objective is stated in one sentence, the Material and Methods kept

to a brief description, that the Results are summarised and presented in sufficient detail
to support the Conclusions. Note that it is not recommended to postulate that “the results
will be discussed during the oral presentation” or that “other data will be presented later”.

  • Please refer to the online abstract submission platform for further details regarding

abstract content and style, including submission of Greek characters. Note that copypasting
is enabled with automatic update of the font style.

  • Use standard abbreviations where appropriate. Include any other abbreviations in

brackets after the full word the first time it appears.

  • Number and list references (if applicable) in the order in which they appear in the

abstract, within the 2000 characters limit.

  • All Acknowledgements to grants, funding source or other coworkers will appear at the

bottom of the abstract and shall be included in the 2000 characters limit.

  • All abstracts may be edited or withdrawn by going through the online abstract submission

system prior to March 31, 2019.

 

DISCLOSURE OF CONFLICT OF INTEREST
All submitting authors must disclose, on behalf of all other authors of the abstracts, any conflicts
of interest during the online abstract submission or have their work refused at the discretion
of the organising committee. When you submit your abstract online, you will be asked to indicate if
the authors now or in the past 24 months have had a significant financial interest or other
relationship with commercial companies or other entities whose products or services you may
discuss in your presentation, or who are supporting this activity. For any of the following relationship
categories that apply to each author, you will be asked to indicate the relationship and name the
commercial entities involved:

  • grant/research support
  • consultant/speaker’s bureau/advisory activities

 

  • board membership
  • company employee

 

  • stock ownership or royalties
  • patent licensing

We request all presenters to cooperate by declaring any potential conflict of interest on their
slides or posters.

 

ABSTRACT RECEIPT CONFIRMATION
The final step of the online submission process generates a confirmation email that your abstract
has been received, which you should print for your personal record. The confirmation email
represents the successful submission of an abstract for the review process. 

 

ABSTRACT REVIEWING
All abstracts will be subjected to a single blind review process by a panel of experts in the field.
Mean scores will be calculated for each abstract and based on this they will be allocated to oral or
poster presentations, or they may be rejected. Each abstract will be scored based on the following
criteria: scientific merit, suitable sample size, proper statistical analysis, adherence to instructions
and originality of the work.

 

ABSTRACT ASSIGNMENT NOTIFICATION
Delegates will be notified by e-mail by May 15, 2019 if their abstract has been accepted. Date, time
and type of their presentation will be confirmed. It is the responsibility of the delegate to notify the
co-authors of the outcome decision. Instructions for oral presentation and poster preparation will be
e-mailed in due course to the delegate by the conference secretariat.

 


     

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